Posted on 
May 30, 2022

eSignature In Human Resources: How Do Digital Signatures Help HR Teams?

What do you get when you combine great people with great management? A success story. That is exactly why it’s so important to have a high-functioning HR team. As a business owner or manager, how do you make this happen? Simple. You start by using eSignature in Human Resources and, in turn, making it possible for all the other departments to thrive.  

ToC

  1. What challenges are Human Resources facing?
  2. The role of HR contract management software
  3. 6 benefits of introducing digital signature in HR
  4. Help your HR team with Contractbook’s eSignature software

What challenges are Human Resources facing?

The role of HR remains the same, but it’s one of the few things that aren’t changing. Digitalization and automation are disrupting the economy. More and more people are working remotely. And it’s easier now than ever to switch jobs and even completely change career paths. What do all these changes mean for the work that needs to be done in Human Resources?

  • Changed expectations
  • The fight for talent
  • Rising costs

1. Changed expectations

Hiring the right people has become harder than ever. It’s not that there aren’t enough great candidates. It’s that their expectations have changed. They’re a lot more selective, they want to feel valued, and they won’t hesitate to resign if given a better opportunity.

2. The fight for talent

Because of the changed attitude, candidates are declining job offers left and right. According to Society for Human Resource Management research, 93 percent of employers are having a hard time finding talent for entry-level positions.

3. Rising costs

Businesses, in general, are struggling with higher costs. Of course, that applies to HR departments as well. In the next few years, one of their biggest challenges will be to find ways to adjust their cost structure.

And those are only the three most important reasons why it’s crucial to talk about eSignature in Human Resources.

The role of HR contract management software

It’s been shown that automated workflows increase efficiency and improve overall business performance. Now, that is not exactly news. But according to Forbes, automation tools can help HR, in particular, to concentrate on the big-picture stuff. The rising demand for HR contract management software only goes to prove it.

What is HR contract management software? It’s the technology that allows you to automate a lot of your manual contract-related work. This includes everything from contract generation to contract approval. And by using eSignature in Human Resources, you’re taking advantage of one of the most important aspects of this kind of automation.

6 benefits of introducing digital signature in HR

When you’re implementing new technology, the concrete benefits vary depending on your circumstances. The same goes for digital signatures in HR. Still, there are some advantages you can count on. 

1. Saving time

How much time does it take to print, sign, and scan a document that needs to be approved? And what if you work in HR? You also need to send the document out to other signees. Now, this may not seem like a lot of time. But ultimately, it adds up to minutes of your day for every document that needs to be processed. 

When you use eSignature in Human Resources, you’re much more efficient. Not only does the software send the documents out for you. It also allows you and the other parties to sign with a single click. And just like that, there’s no need for printing or scanning and you’re free to focus on more important tasks.

2. Saving money

As mentioned earlier, rising costs are one of the most difficult challenges HR is facing right now. But this is also one of the biggest advantages of implementing automation. After all, it can save you 25 to 30 percent on administrative costs.

These are not insignificant savings. And when it comes to HR, there’s a lot of resources wasted on document approval. You need to print a lot and you need to spend countless man-hours to complete all the related manual tasks. But with eSignatures, you automate the processes and almost eliminate the need for paper. 

3. Eliminating errors

We’re all human. Sadly, that also means we all make mistakes. Of course, some of them will be inconsequential. But when you’re running a business, you don’t want to leave anything to chance. This is what eSignatures are for.

When you’re signing using digital signature software, you can’t forget to send the document out to one of the signees. You can’t accidentally skip a signature line. You set the signee order and the software automatically sends the email. And the signing itself is not completed until all the required signatures are collected.

4. Improving visibility

When you’re in HR, you deal with a lot of documents. Even if you’re the most organized person that ever lived, you won’t find it easy to keep track of them all. Luckily, digital signature software comes with solutions for the visibility problem as well.

How is that so? For starters, eSignatures leave audit trails. Then there are the dashboards and centralized repositories that are usually part of this type of software. As a result, you have all your documents in place, with the option to see the status of each one whenever you please. That’s how using eSignature in Human Resources gives you a level of control and visibility you otherwise simply wouldn’t have.   

5. Increasing security

If you’re running a business, you care about protecting it from potential security threats. In HR, that means doing background checks, including security clauses in contracts, and making sure the documents aren’t tampered with. While eSignatures can’t help with the first two, they most definitely can with the third point. 

It could be argued that a digital signature is even more secure than a regular one. To create it, several different algorithms are employed to authenticate and verify the action. This makes it impossible for a signature to be falsified. But more importantly, when you use digital signature in HR, you automatically lock all your signed documents. So once they’ve been signed, they can never be tampered with.

6. Making a good first impression

As we’ve already established, your candidates’ expectations have changed dramatically over the years. If you want to attract top talent, you have to set yourself apart from the crowd. And tech-savvy companies seem to get better results with job seekers in general.

It’s no wonder. Receiving a contract that can be signed digitally is the mark of a progressive business. That’s why eSignature in Human Resources is a trend that isn’t going away any time soon. 

Help your HR team with Contractbook’s eSignature software

How would you like to reap the benefits of using eSignature in Human Resources? We at Contractbook offer cutting-edge software tailored to meet all your specific needs. To use it to improve the efficiency of your HR team, you only need to get in touch.

Ruzica Mastelic
Content writer
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