Top 8 PandaDoc Alternatives in 2023

Most people have trouble writing proposal documents. This leads to discouraging statistics and lost sales. Fortunately, proposal writing software is available to make proposal creation much easier, leading to more revenue. It helps you write good-looking proposals and frees up labor involved in a document workflow—from creation to negotiation to signature. 

PandaDoc is such software. It’s a comprehensive tool with the ability to produce, manage, and sign digital documents like quotations, proposals, and more. But there are other trustworthy platforms are available in the market with a myriad of features that PandaDoc doesn’t offer. This article will examine the top PandaDoc substitutes you can utilize in 2023, focusing on their features, pros, and cons. 

But first, what is proposal management software, and why do you need it?

Key Benefits of Proposal Management Software

Using proposal software can be extremely helpful, especially if you work in sales. 

Here are the most popular reasons this tool is beneficial to a variety of businesses:

Enhanced Branding and Revenue

A well-branded proposal exudes professionalism and is more likely to help you win more business compared to an ill-formatted or plain-looking document. 

Using proposal software, you can automatically add branding to your proposals, making them appear more professional to your clients. Automating branding on your proposals speeds up the process of creating proposals allowing you and your teams to focus on more important tasks that generate profit.

Growing revenue without sacrificing time is the ultimate objective of every sales representative, independent contractor, and business owner. Software for proposals will specifically help you with this.

Substantial Time Savings

With proposal software, you spend less time on bureaucratic work, so you get more time to work on tasks that increase the revenue for your business. Before this software hit the market, sales reps would wait for days for the client’s response leading to a longer time to the final signature.

For example, MS Word, an excellent tool for writing documents, was used for sending business proposals via email. However, as it lacks key features for efficiently creating proposals and is not easy to collaborate on, it normally leads to longer sales cycles and takes up the sales rep’s time in repetitive administrative tasks instead of focusing on attracting new business. The best proposal software contains the features necessary to produce excellent proposals swiftly and has digital signature options to reduce the time to sign, which results in the enablement of your team to the point that they can shift their focus and finish other crucial activities.

The Top 8 PandaDoc Alternatives

With that, here are the best PandaDoc alternatives:

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Contractbook

Contractbook’s software enables small- and medium-sized businesses to manage the whole lifecycle of their contracts using a single, fully automated approach. Contractbook is not only focused on the creation and signing aspects. The software allows you to manage your tasks and obligations related to your contracts after they’re signed as well. 

Backed by investors such as Google’s Gradient Ventures, Bessemer Venture Partners, and Tiger Global, Contractbook is a strong contender on the market. Their vision is to be more than just a proposal solution and, in fact, offer a true end-to-end experience for small- and medium-sized businesses when it comes to contracts. 

For teams in sales, human resources, operations, and legal, working in organizations with 11-500 people, Contractbook is the perfect option. It helps you streamline your contract workflows, decrease errors, and boost productivity.

Contractbook includes features such as:

• Native contract editor
• Template editor 
• Legal templates
• Auto-generated docs using questionnaires
• Digital signature methods
• Editable data fields
• Version history
• Contract import methods
• Centralized repository 
• Renewal reminders

Pros:

• Complete automation setup 
• Integration with 3,000+ apps
• Multiple signing methods
• Data integrity

Cons:

• Not suitable for early-stage startups or businesses with 1-10 employees

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DealHub.io

Your company will benefit from DealHub’s Revenue Platform, a zero-code platform that allows sales teams to close new and subscription businesses from any location while leading prospects through the sales funnel.

The DealHub Platform includes features such as:

• Configure-Price-Quote (CPQ)
• Subscription Management
• Contract Management
• Digital DealRoom
• Real-time Buyer Intent Insights
• eSign

Pros:

• Service support 
• Easy of use

Cons:

• ‍Data lag can occur
• Legacy look of the UI
• Lack of onboarding/supporting videos

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Qwilr

Businesses can build the ideal proposal, pitch, sales quote, and more with Qwilr. Each Qwilr Page you send is beautifully designed and includes sophisticated tracking, automation, and analytics.

Qwilr allows you to:

• Simple page builder, vast image and video library, designer-created themes
• Brand editor, which applies fonts and colors to every page, a custom subdomain, and easy-to-add custom pictures and videos
• Connect directly to Salesforce, HubSpot, Slack, Xero, and other popular business platforms
• Track page views, focusing on which areas are most interesting to readers

Pros:

• Easy to customize
• Multiple templates for creating amazing presentations

Cons:

• Limited flexibility with a few design elements
• Not suitable for companies that do not have a lot of proposals

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Proposify

You may take command of and maintain visibility over the most significant step of your sales process with the help of the online proposal software, Proposify. With Proposify, you will gain the self-assurance and adaptability necessary to take control of the deal-making process from beginning to end.

The features of Proposify include an editor for adaptable and simple designs, electronic signatures, CRM connectors, data-driven insights, interactive pricing, content management, approvals, and a great deal more. These capabilities let you do the following things:

• Make convincing sales documents while ensuring they are error-free and consistent
• Obtain the insights you require to scale your process, precisely forecast moving forward, and make timely engagements
• Make sure your clients and potential clients have a smooth experience while signing off

Pros:

• Large variety of templates
• Customer support

Cons:

• ‍Hard to customize
• Inability to combine projects
• Things randomly change and glitch

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Prospero

If Proposify excels at serving huge corporations, Prospero excels at helping small businesses, such as those managed by freelancers and sole proprietors.

There are 30 eye-catching templates in the Prospero template library. Of course, when considering volume alone, that might not sound as appealing as software like PandaDoc. However, the Prospero value is inherent in quality instead of quantity. Each expert template can instantly and effortlessly change by including your company's logo, images, videos, custom tables, and more.

If prospective customers wish to continue with the business relationship, they can electronically sign your proposal, which can help you close agreements more quickly. 

Utilizing electronic signatures is significant since many sole proprietors and independent contractors regularly struggle with problems related to their financial flow.

Lastly, Prospero has integrations with Stripe, FreshBooks, and QuickBooks, in addition to other tools, to simplify its users’ workflows and make monitoring their finances easier.

Pros:

• Easy to edit
• Customizable interface
• Support is super responsive 

Cons:

• ‍Limited API possibilities
• Only available in English

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Better Proposals

Better Proposals is an easy-to-use piece of proposal software with many helpful features. Since it is an all-in-one editor, it provides professionally designed templates that you can customize to your specifications. Plus, it houses a content library where you can store frequently used pieces of content for quick retrieval and much more.

Not to mention, this brilliant gem comes equipped with real-time notifications. You will receive notifications from Better Proposals whenever your proposal is viewed, sent, printed, etc. You will be able to win new business by following up with leads at the optimal period, thanks to the information that gets provided.

Pros:

• Template-rich platform
• Ease of use

Cons:

• Pricing tables are glitchy
• Lack of design flexibility

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Adobe Acrobat Sign

Adobe believes that documents are more than merely a compilation of facts and evidence. They are the cornerstones of linking people and ideas, which is essential to a company's progression. Thanks to Adobe Acrobat Sign, your company can move more quickly.

The only user-friendly e-signature solution that combines Adobe Acrobat's strength with straightforward and safe e-signatures is called Acrobat Sign. You may create, sign, transmit for signature, manage, and track documents with Acrobat Sign, all from the same Adobe platform. By allowing your customers and teams to sign documents on any device or browser, whenever they want, you can give them great signing experiences: There is no need for additional software downloads or accounts.

Choose Acrobat Sign to minimize your exposure to legal and compliance concerns because it gets designed to be universally compliant and legally enforceable in the vast majority of countries throughout the world.

Pros:

• Perfect PDF export 
• Secure
• Good on mobile devices

Cons:

• Overly complex API
• Lack of text-changing ability
• Tricky learning curve

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DocSend

Dropbox DocSend enables business professionals like yourself to safely share and maintain control over the content essential to your company's growth. 

Dropbox DocSend's sophisticated link-based system makes it simple to:

• Configure security choices for each stakeholder
• Receive updates each time someone views your file
• Assess content performance page-by-page
• Create cutting-edge virtual deal rooms

Pros:

• User-friendliness 
• Customer service
• Simple tool that is easy to use

Cons:

• Expensive
• eSignature needs improvement

Conclusion

Proposal software will provide you with a competitive advantage, save you time, and assist you in increasing revenue. The difficult part is deciding which option is best. You should conduct research before deciding which option to implement into your business. Different options exist because each offers a unique value proposition for a specific use case.

To make the most informed choice, reread this post and engage in more research by perusing online review sites to get a sense of each app.