Hey there! 👋 Ever wondered about how your personal data is handled? Our privacy policy is here to demystify it all. We'll walk you through how we use, store, and safeguard your information. 🔒 Your privacy – It's a big deal to us! 🤝
Data Controller
(We, Us, Our)
Contractbook ApS as an entity processing your personal data.
Data Subject
(You)
Mean you as a user of our website, app or customer of our services or products.
Processor
Means companies processing personal data on behalf of ys.
Website
Means our website at contractbook.com and other sites and apps we operate.
Services
Services and solutions delivered by us to you.
Platform
The online contract drafting and management system provided by us
Who processes the data?
1.1 Your data is processed by us, Contractbook ApS, a company registered in Denmark with CVR number 36890649.
How to contact us?
1.2 You may contact us by sending an email to support@contractbook.com, through chat support on the Platform, or by calling our customer support at +45 25 94 30 33.
3.1 We have taken reasonable organizational, technical, and administrative measures to protect your personal data. We further describe here how we ensure that you’re personal data is retained in a safe and secure manner.
3.2 We apply among others following measures to keep your data safe:
A. We encrypt the data whenever appropriate
B. We use logging of access and use of the personal data when relevant
C. We retain appropriate backups of the personal data
D. We regularly test, assess, and evaluate our privacy measures
3.3 We do our utmost to ensure the safety and security of data transmission, but as the internet is not a 100% secure environment, we kindly ask you to take appropriate precautions. For example, if you send us an unencrypted email, we advise you not to send any confidential or sensitive information, as we are unable to guarantee confidentiality.
4.1 We use Processors to help us deliver our services to you, for example, to provide the hosting environment for our product, send out newsletters, and help us run our website, etc.
4.2 We make sure that there is an agreement in place regarding how our processors handle the data on our behalf. We’ll also ensure that they imply appropriate security measures.
4.3 In the event that we are involved in a bankruptcy, merger, acquisition, or reorganisation, the data may be transferred as part of that transaction.
4.4 When data is transferred outside of the EU/EEA, we always ensure that appropriate safeguards are taken as part of the transfer and rely on adequacy decisions, the Data Privacy Framework, or other equivalent instruments.
4.5 List of processors for the Platform available here.
4.6 List of processors for the website, available as part of our cookie policy, here.
5.1 As a Data Subject you have a number of rights and this section describes the rights and how to exercise them.
A. Access the data
You have the right to ask us for copies of your personal data
B. Erasure
You can ask us to erase your personal information in certain circumstances
C. Restrict processing
You have the right to ask us to restrict the processing of your informatio
D. Data portability
You have the right to receive the data in a structured, commonly
used and machine-readable format
E. Rectification
You may ask us to rectify
information that is inaccurate
F. Consent withdrawal
If processing is based on your consent, you have the right to withdraw consent at any time.
G. Object processing
You have a right to object to the processing of your personal data
H. Complain to DPA
You have the right to lodge a complaint with a data protection authority
I. Assistance
and information
You have the right to contact us and request more information about how we process your personal data
Limitations
5.2 There may be conditions or limitations on the exercise of rights. Therefore, it is not certain, for example, that you have the right to data portability in a specific case – this depends on the specific circumstances of the processing activity. You are always welcome to contact us and ank about your rights.
Exercise of rights
5.3 You may exercise your rights by contacting us by email at support@contractbook.com.
5.4 The law provides one month to respond,
but we’ll always aim to respond sooner.
Email marketing
5.5 If you have subscribed to our newsletters or requested marketing material from us, you can always unsubscribe. In all these emails, we include an unsubscribe link, and you can always click the link to unsubscribe easily.
5.6 You can also unsubscribe from our marketing emails at any time by sending an email to support@contractbook.com.
Complaints
5.7 You can always lodge a complaint with your local data protection authority. In the case of Denmark, that would be the Danish Data Protection Agency. More authority contact details for the EU available here.
6.1 You may not use our Services if you are under the age of 18 (or the legal age in your country). You also must be able to consent to the processing of your information.
7.1 We may occasionally update this policy to align with our current practices, and we will make reasonable efforts to inform you about these changes through our website.
7.2 If you are a registered user, we will notify you via email in case of significant changes. If you continue to use the Services after the notification, it will be regarded as your acceptance.