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Employee appreciation letter



Dear [Employee.FirstName],

On behalf of the entire team at [Employer.CompanyName] (“[CompanyName]”), I would like to take this opportunity to express our heartfelt appreciation and thanks for all your amazing efforts in every aspect of your work. Your exemplary efforts and positive attitude are frequently reported and noted at management meetings.

We have been highly impressed by many of the qualities you have displayed, including:

(a)               The high quality of your work product and the consistency of your output;

(b)               The consistency of your hard work and efforts;

(c)               Your punctuality and near perfect attendance; and

(d)               The professionalism with which you conduct yourself.

You have on a continuous basis been a great role model for your peers and juniors alike. You are regarded in high esteem throughout our organization and are considered to be a vital member of our team.

Our management is of the opinion that you have a great future with [CompanyName] having solid potential to transition into a management role. In this, we ask that you focus on the development of your management skills. [CompanyName] will assist by providing appropriate training.

Please continue with your great performance and contribution to [CompanyName] and we look forward to continuing to work with you.


[Human Resources. ManagerName]



Dear [Employee.FirstName],

On behalf of the entire team at [Employer.CompanyName] (“[CompanyName]”), I would like to formally and sincerely extend our thanks and appreciation for the great work you have been doing and the exceptional results you have been achieving since you became a team member.

The level of responsibility and leadership you have consistently displayed has been impressive. Coupled with your great organizational skills and dedication, you have produced exceptional results and impressive performances.

Your ability to think on your feet and excellent problem solving ability display exceptional critical thinking skills that are highly appreciated and valued by [CompanyName].

We have noted that your efforts for [CompanyName] have made a direct impact on the trading results of several projects.

Thank you for your professionalism and dedication to [CompanyName] and we look forward to your continued exceptional performance.


[Human Resources. ManagerName]


Template does not constitute any form of legal advice, and the User is at all times encouraged to request external specific legal advice in respect of the execution of legal documents.
Employee appreciation letter

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Ping! There goes another emoji in Slack. Wouldn't it be nice to skip the gifs, memes, and quick messages and send your team a proper letter of appreciation?

Picture this: It's a typical day in the office, and the messaging notifications are flying fast and furious. Amidst the chaos, you pause momentarily, struck by a brilliant idea. What if you took a different approach instead of another virtual high-five?

You settle into your chair, excited as you start with one of our free templates above. The words flow effortlessly as you pour your heart out, expressing gratitude for your team's hard work, dedication, and unwavering support.

With a flourish, you sign your name at the bottom and hit print. This is no ordinary message – a token of appreciation, a gesture of thanks that transcends the digital realm.

Employee appreciation letters might not be the first solution that pops your mind when you're looking to boost morale, but trust us, they pack a punch. These simple yet profound gestures can lift spirits, foster loyalty, and create a sense of belonging.

So, whether you're a seasoned manager, a savvy HR professional, or a charismatic team leader, don't underestimate the impact of putting your fingers to the keyboard and expressing your heartfelt thanks. And we’ve already done most of the work for you. 

Top tips to craft employee appreciation letters

Employee appreciation is essential for fostering a positive work environment and building solid relationships. Here are some best practices to help you write impactful and meaningful employee appreciation letters:

  1. Sincerity: Ensure your letter is genuine and heartfelt. Use language that reflects your sincere appreciation for the employee's contributions. Avoid generic phrases and personalize the letter to reflect your genuine gratitude.
  2. Examples: Include specific examples of the employee's accomplishments or actions that you appreciate. This adds credibility to your praise and shows that you've taken the time to recognize their contributions.
  3. Tone: Maintain a positive and uplifting tone throughout the letter. Avoid sounding overly formal or stiff, as this can detract from the sincerity of your message. Instead, aim for a warm, supportive, and encouraging tone.
  4. Timeliness: Send the letter promptly after the event or action you recognize. Timely recognition enhances the impact of your appreciation and reinforces the value of the employee's contributions.
  5. Personalization: Tailor the letter to the individual employee and their specific achievements or qualities. 
  6. Specificity: Be specific in praising and acknowledging the employee's efforts. Highlight accomplishments, skills, or attributes that positively impact the team or organization.
  7. Gratitude: Express your appreciation explicitly and sincerely. Let the employees know how much you and the organization value and appreciate their contributions.
  8. Encouragement: Encourage the employee to continue their outstanding work and offer support for their ongoing development and growth within the organization.

By following these best practices, you can create employee appreciation letters that resonate with your team members and contribute to a workplace recognition and appreciation culture.

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