Dear [Insert new employee's first name]:
I am pleased to offer you the position of [Insert new employee's title] with my Business.
This offer is contingent upon my receipt and verification of the following documents:
[Insert list of documents the employer will need]
If you choose to accept this offer, you will start on [Insert date] or another mutually agreed-upon date.
You will be subject to the following probationary period at the start of your employment: [Insert Date]. The probationary period will be considered as a mutual probationary period. During the probationary period, the Employer may terminate the employment at [Insert Days] notice. You may terminate the employment relationship at [Insert Days] notice.
The following are the details of your new employment:
In addition, you will be eligible to be considered for an incentive bonus for each fiscal year of the Company. The bonus (if any) will be awarded based on objective or subjective criteria established by the Company’s Chief Executive Officer and approved by the Company’s Board of Directors. Your target bonus will be equal to [percent]% of your annual base salary. Any bonus for the fiscal year in which your employment begins will be prorated, based on the number of days you are employed by the Company during that fiscal year. Any bonus for a fiscal year will be paid within [number] months after the close of that fiscal year, but only if you are still employed by the Company at the time of payment. The determinations of the Company’s Board of Directors with respect to your bonus will be final and binding.
As a regular Employee of the Company, you will be eligible to participate in a number of Company-sponsored benefits. The Company offers a comprehensive employee benefits program, including:
The Company reserves the right to terminate employment of any Employee for just cause at any time without notice and without payment in lieu of notice. The Company will be entitled to terminate your employment for any reason other than for just cause, upon providing to you such minimum notice as required by law.
This letter agreement supersedes and replaces any prior agreements, representations or understandings (whether written, oral, implied or otherwise) between you and the Company and constitute the complete agreement between you and the Company regarding the subject matter set forth herein. This letter agreement may not be amended or modified, except by an express written agreement signed by both you and a duly authorized officer of the Company.
You may indicate your agreement with these terms and accept this offer by signing and dating this agreement by [date the offer expires]. Upon your acceptance of this employment offer, [CompanyName] will provide you with the necessary paperwork and instructions.
All this information is required to be devised by the employer as the job position and agreement that they have reached with the selected candidate.
These letters consist of an invitation to a certain position as a part of the company as well as the terms and conditions discussed and negotiated during the job interview. It outlines all these details according to the most important parts of the offer. Most offer letters usually include statements regarding the designated position, a summary of the job description, compensation and employee benefits, date in which you will be expected to start, your immediate supervisor or who you should report to, and the basic rules and regulations of the company.
Offer letters can vary depending on the nature of the job or industry and the purpose in which it is written. However, there are basic components that you should include in your letter, no matter what type it is or for what purpose it is for. The following are the basic contents of an offer letter: