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Internship Agreement

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This Internship Agreement (“the Agreement”) is entered into on Start date (“Effective Date”), by and between:

I. Employee name, having address at Employee work location (“Intern”); and

II. Company name, having address at Company address (“Company”)

(Individually a “Party” and collectively the “Parties”)

WHEREAS, the Intern desires to work with the Company as an Intern;

WHEREAS, the Company is willing to offer the Intern an internship on Payment terms basis;

WHEREAS, the Company and the Intern are entering into an arrangement for the Intern to perform Service for the Company.‍

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NOW, THEREFORE, in consideration of the foregoing, and of the mutual covenants and commitments set forth herein, the Parties hereto agree as follows:

1. DUTIES AND RESPONSIBILITIES

1.1. The Intern has been assigned to the position of Position in the department.

1.2. During the Internship Period, the Intern shall have the responsibility of performing the following duties, under the supervision of a supervisor to be assigned on or before the Effective Date:

Describe duty 1...

Describe duty 2...

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1.3. The Company shall be at liberty to add to or change the above duties as and when required by its operations.

1.4. The Intern is expected to:

1.4.1. Carry out their responsibilities with the utmost professionalism and diligence, as well as devote their time, attention, ability solely and exclusively towards the performance of their duties and responsibilities;

1.4.2. Understand the overall concept, work process of the Company, and contribute effectively;

1.4.3. Adhere to the work hours, policies, procedures, and the rules governing the staff behavior of the Company;

1.4.4. Prioritize the best interest of the Company, as well as act in good faith and honesty at all times;

1.4.5. Maintain professional relationships with other Interns, as well as the Company’s personnel;

1.4.6. Be consistent and punctual in the submission of all work assignments;

1.4.7. Not violate the rights of any third party by entering this Agreement, or during the Internship Period;

1.4.8. Perform necessary tasks as instructed by their supervisor in the Company, as well as take on additional or different duties if asked by the Company, for meeting their reasonably business needs.

1.5. The Parties agree that during the Internship Period, the relationship between the Company and the Intern shall be on an independent contractor basis, and it shall not be an employer/employee relationship.

2. COMPENSATION

(in case of paid internship)

2.1. For performance of the services during the internship period, the intern shall be paid a monthly flat fee of Currency Fee amount (“Fee”). The Intern shall be reimbursed for all reasonable and necessary expenses that they incur while performing the services, such as describe expenses, e.g. travel or food... (“Expenses”), subject to:

2.1.1. The Company’s policies and procedures concerning reimbursement of such expenses in effect from time to time; and

2.1.2. The Company’s prior written approval of any such expenses.

2.2. The Intern will be paid Payment method once they raise an invoice to the Company, which can be raised on Billing start date. The Intern shall submit Invoice frequency invoices to the Company in respect of the Fees and Expenses referred to above, to the reasonable satisfaction of the Company. The Company shall pay any undisputed amounts due on Payment date, subject to the terms of this Agreement. The Intern acknowledges and agrees that the Fee and Expenses (if any) shall be deemed to be full and adequate remuneration for the services performed by them under this Agreement.

2.3. The Intern acknowledges and agrees that this internship does, unfortunately, not guarantee an offer of employment with the Company.

2.4. The Intern acknowledges that they shall not be entitled to receive any employee benefits, and is responsible for payment of all taxes.

(in case of unpaid internship)

2.5. The Parties hereby agree that this internship is unpaid, and that the Intern will not be compensated or paid for any services that they conduct at the Company.

2.6. The Intern agrees that they will be compensated in knowledge, education and experience as consideration for the duties and responsibilities that they will undertake under this Agreement.

2.7. The Intern shall be reimbursed for all reasonable and necessary expenses that they incur while performing the services, such as (“Expenses”), subject to:

2.7.1. The Company’s policies and procedures concerning reimbursement of such expenses in effect from time to time; and

2.7.2. The Company’s prior written approval of any such expenses.

2.8. The Intern acknowledges and agrees that this internship does, unfortunately, not guarantee an offer of employment with the Company.

2.9. The Intern acknowledges that they shall not be entitled to receive any employee benefits.

3. WORKING HOURS

3.1. The Intern agrees that they will be working from Working hours Working days.

3.2. The Intern shall have Lunch break duration for lunch break at Lunch break time.

3.3. In particular, the Intern agrees that they will work on average Average hours hours per week.

3.4. The Intern shall be working from Working location, for mention how many days of working from office, in case of hybrid model.

3.5. The Intern is entitled to Sick days days of sick or personal leave, in any given month, during the Internship Period. In case the Intern intends to take leave exceeding Sick days days during any month throughout the Internship Period, the Intern must seek prior written approval from the Company. In the case of sick leave, the Intern must provide a valid doctor’s certificate as evidence to support the leave request.

3.6. While seeking prior Company approval for taking any leave, the Intern must inform the Department name as soon as possible by telephone on Phone number, and email Email. The email shall give details of the reason for non-attendance, the expected date of return, and the doctor’s certificate (if any).

3.7. (in case of paid internship) An absence of Sick days consecutive days or more without:

- notification to the Company,

- prior approval from the Company,

- a medical certificate in case of sick leave,

shall be considered a breach of this Agreement, and may lead its termination at the Company’s option.

3.8. The office hours may be amended by the Company from time to time. However, the Company has the right to require the Intern to work such further hours on weekdays/weekends, and on other notified holidays.

4. EQUIPMENT

4.1. The Company shall provide the Intern with necessary equipment and tools required to perform their internship duties effectively. This may include, but is not limited to, computer hardware, software, office supplies, and any specialized equipment relevant to the internship tasks.

4.2. The Intern shall use the provided equipment responsibly and solely for the purpose of fulfilling internship responsibilities. The Intern shall not misuse or damage the equipment and shall promptly report any malfunctions or issues to the Company.

4.3. Upon completion of the internship or upon request by the Company, the Intern shall return all provided equipment in good condition, reasonable wear and tear excepted. Any loss or damage to the equipment beyond normal usage shall be the responsibility of the Intern, and the Intern may be liable for repair or replacement costs.

4.4. The provided equipment remains the property of the Company at all times and may not be used for personal purposes or transferred to third parties without prior authorization.

5. CONFIDENTIALITY AND INTELLECTUAL PROPERTY

5.1. “Confidential Information” means any and all information and data disclosed by the Company to the Intern, which includes, without limitation, technology, inventions, designs, products, and services, customer and marketing information, trade secrets and client data, business plans and strategies, employee details, other business, financial, and technical information. This also includes any third-party information that the Company must keep confidential. It includes anything marked as “confidential” or information that, if misused or shared, could harm the Company’s business.

5.2. The Intern agrees that any Confidential Information and intellectual property provided to them by the Company will remain the sole property of the Company, including, but not limited to, copyrights, patents, trade secret rights, and other intellectual property rights associated with any ideas, concepts, techniques, inventions, processes, works of authorship or trade secrets (“Intellectual Property”).

5.3. The Intern agrees that any Intellectual Property developed, created, collaborated in or contributed to by them shall be the sole and exclusive property of the Company, inclusive of all moral rights. The Intern shall have no interest in the Intellectual Property, and the Intern agrees that they shall execute any agreement in respect of all work product, if so requested by the Company, and the Company shall be under no obligation to compensate the Intern in any manner.

5.4. The Intern agrees:

5.4.1. To hold the Confidential Information received from the Company in strict confidence and exercise a reasonable degree of care to prevent disclosure to others.

5.4.2. To use the Confidential Information in the course of performing the services, and not use it, directly or indirectly, for any other purpose;

5.4.3. To not reproduce the Confidential Information nor use this information commercially or for any purpose other than the performance of their duties for Company, or in any manner that is detrimental to the Company’s interests, or to gain commercial advantage over the Company; and

5.4.4. Upon the request or upon termination of their relationship with the Company, either (at the Company’s sole election), destroy or return to the Company any drawings, notes, documents, equipment, and materials received from the Company, or originating from its activities for the Company. Such return or destruction is to be certified in writing by the Intern.

5.4.5. The Intern agrees that any breach of this provision of this Agreement shall result in immediate termination of their relationship with the Company, and this Agreement.

5.4.6. The obligations of this provision shall indefinitely survive the termination of the Intern’s relationship with the Company.

6. DATA PROTECTION

6.1. The Intern explicitly consents to their relevant personal information being shared with the Company solely for the fulfilment of the internship. Both Parties agree to fully comply with the Data Protection Act 2018 (if agreement is to be used in UK/by UK parties), and the Policy jurisdiction General Data Protection Regulation (“GDPR”) in processing any personal data.

6.2. The Parties agree all personal data relating to the Intern is held securely in accordance with the Policy jurisdiction GDPR, and the Company will not use or disclose such personal data for any purpose other than so far is necessary in connection with the internship.

7. TERM AND TERMINATION

7.1. This Agreement shall be effective on the Effective Date, and will end on End date (“Internship Period”).

7.2. This Agreement may be terminated in the event that any of the following occurs:

7.3. Immediately, in the event that the Intern breaches this Agreement in any manner.

7.4. At any given time by either Party, by providing written notice to the other Party, at least Notice period days prior to terminating the Agreement (“Notice Period”).

7.5. Upon termination of this Agreement:

7.5.1. the Intern shall return all the Company’s Confidential Information, Intellectual Property, materials, products, or any other content, by the end of the Notice Period.

7.5.2. (in case of paid internship) Upon termination of this Agreement, the Company shall pay the Intern the Fee and Expenses till the end of the Notice Period.

7.5.3. (in case of unpaid internship) Upon termination of this Agreement, the Company shall pay the Intern the Expenses till the end of the Notice Period.

8. DAMAGES

8.1. Any violation of this Agreement will also subject the Intern to disciplinary action according to Intern’s disciplinary policy, up to and including their termination from the Company.

9. MISCELLANEOUS

9.1. Notices:

9.1.1 Any notice required or permitted by this Agreement shall be sent either electronically or by registered mail.

9.1.2. Notice shall be sent to the following addresses, or such other address as either Party may specify in writing.

Employee work location

Company address

9.2. Assignment:

The Intern shall not assign or transfer any of its rights or obligations hereunder without the prior written consent of the Company.

9.3. Severability:

In the event that any provision of this Agreement is found to be void and unenforceable by a court of competent jurisdiction, then the remaining provisions will remain in force in accordance with the Parties’ intention.

9.4. Waiver:

The waiver by either Party of a breach of any provision of this Agreement by the other Party shall not operate or be construed as a waiver of any other or subsequent breach by such other Party.

9.5. Amendments:

This Agreement may be amended or modified from time to time by the Company hereto, in writing. Any such amendment or modification shall be in writing and executed by both the Parties, and shall become effective as of the Effective Date. No amendment or modification of this Agreement shall be effective unless it is in writing and signed by both Parties.

9.6. Governing Law and Dispute Resolution:

This Agreement shall be governed in all respects by the laws of Jurisdiction. The Parties agree that any dispute or difference whatsoever arising out of or in connection with this Agreement, shall be settled by Dispute method.

9.7. Entire Agreement:

This Agreement contains the entire agreement and understanding among the Parties to it with respect to its subject matter, and supersedes all prior agreements, understandings, inducements, and conditions, express or implied, oral or written, of any nature whatsoever with respect to its subject matter. The express terms of the Agreement control and supersede any course of performance and/or usage inconsistent with any of its terms.

The Parties hereby agree to the terms and conditions set forth in this Agreement and such is demonstrated by their signatures below:

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Disclaimer: Template does not constitute any form of legal advice, and the User is at all times encouraged to request external specific legal advice in respect of the execution of legal documents.

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What is an internship agreement?

An internship agreement is a legally binding contract between your business and any interns who work for you, whether as part of work experience schemes or a college or university placement.

Creating an internship agreement is crucial to safeguard your business interests. But striking a balance between ensuring the terms and conditions are manageable, which could hinder the intern's future employment opportunities, is key.

Courts frown upon agreements restricting employment, so aim for a document that supports and educates the intern rather than creating obstacles for them in future job searches. We also frown upon that… if you were wondering where we stand.

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Does an intern need a contract?

Yes, an intern needs a contract. A solid agreement is not just a formality; it's the backbone of a fruitful internship.

It spells out the game plan for interns — their duties, the lay of the land, and the perks they're entitled to. Think of it as a fair trade. They swap their skills and time for a valuable learning experience and financial compensation.

A contract isn't just a piece of paper; it's a pact that ensures both the company and the intern are on the same page, creating a foundation for a meaningful and legally sound internship journey.

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What should be included in an internship agreement?

An internship agreement is a version of an employment contract.

So, while it may include fewer clauses and provisions, much of what you should include will be similar to your organization's employment contracts.

As a minimum, internship agreements should include the following:

Your business and the intern’s name — Show who the agreement is between.
Details of the internship — Outline what position the intern will fulfill and the department they’ll work in.
Internship term — Most internships are for a fixed period; outline these dates in your agreement.
Hours of work — Outline the days and hours your intern will work. Include breaks and outline when they should take these, if applicable.
Compensation — Outline whether the intern will be paid as an employee or receive any out-of-pocket expenses in addition to regular remuneration. See our free template here if you’re looking for an unpaid internship agreement with a fixed term.
Duties — Include the specific duties and responsibilities within their role and department. These do not necessarily need to be specific because what your intern will do will likely change as you get to know them and learn about their capabilities.
Absence procedures — Who must your intern tell if they cannot come to work?
Confidentiality clauses — Outline what confidentiality clauses apply to any intellectual property or sensitive data your intern will come into contact with, and give a timeline for these. You may also decide to have your interns sign a Non-Disclosure agreement.
Non-competition clauses — Make it clear that your intern cannot work for another business that could be reasonably considered a competitor during their time with you.
Extension and termination clauses — Even if you've outlined internship dates, you should outline the process around termination and give provisions for how the internship may be extended. You may also add a provision around converting the internship into permanent employment.
Governing law — Clarify under which jurisdiction the internship agreement is governed.

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When should you use an internship agreement?

Use an internship agreement whenever you onboard interns at your company.

It's best to have interns sign this agreement on their first day as part of the onboarding process. Consider collaborating with local colleges or universities to develop internship agreements for continuous placements.

Sharing outline agreements with these institutions can help filter interns comfortable with such contracts, preventing recruitment of interns hesitant to sign. And always ensure your agreement is reasonable and doesn't discourage potential interns from joining your program.

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Why should you use an internship agreement?

Internships mean different things to different people and businesses. Even within the same company, an internship in one department may look different from another.

Using an internship agreement, you set out the terms of the internship, protecting both yourself and the intern and avoiding any disputes around things like remuneration, working hours, expectations, or travel and meal expenses.

If you want to make the most of the interns who work in your business and help them reach their full potential, they will need to work like any other employee.

This means your interns will have access to confidential information and potentially be accessing sensitive customer data, too.

Your internship agreement helps ensure your intern understands the importance of maintaining confidentiality. Should your intern later go on to work for another business in your industry, like a competitor, then having the internship agreement in place will prevent them from sharing sensitive information with their new employer.

A written internship agreement clarifies the working relationship, ensuring everyone is on the same page.

With it, there's room for clarity and potential disputes.

Verbal discussions, especially over time, can lead to uncertainty. A clear document spells out everyone's rights, duties, and responsibilities, reducing ambiguity and fostering a harmonious working environment.

Plus, it helps build a positive rapport with our interns, making them feel secure and confident in their roles. It's a win-win for everyone involved.

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What are the common pitfalls of an internship agreement?

Are you looking to hire your first intern (or even your 45th)?

Forget the written agreement; you're diving headfirst into a sea of confusion and potential disputes. Choose the wrong contract, and you might be on a rollercoaster of complications. Lose that signed agreement, and your evidence is playing hide-and-seek.

Oh, and don't even think about skipping those crucial accompanying documents.

No written agreement: The absence of a written internship agreement can lead to uncertainty disputes and leave the employer unprotected.
Inappropriate contract: Using a contract unsuitable for the internship type (short-term, paid, task-oriented, voluntary, unpaid, focused on learning) can create issues.
Loss of signed copy: Losing the signed agreement deprives the employer of evidence regarding agreed-upon terms. Use Contractbook to keep all of your contracts in one centralized place.
Missing essential documents: Lack of accompanying documents like a privacy notice and policies can be a pitfall.

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Create an internship agreement faster with Contractbook

Using an internship agreement ensures you can efficiently recruit interns for your business and help them reach their potential.

Using Contractbook’s internship agreement template will guarantee that all the essential clauses and provisions are included, ensuring that your internship agreements are always well-written, professional, and, most importantly, fit for their purpose.

What’s more, when you sign up for Contractbook, you can use our internship agreement template as it is and change anything you need to ensure it is 100% tailored and customized for your business.

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